Terms and Conditions

The following materials will be required for upload to complete the agreement:

  • High-resolution company logo (eps file preferred)
  • Company description and *web address  (max. 200 words)
    *An “https” (not http or other format) URL link must be provided for proper linking of website in Conference emails.

The 2022 Sediments Conference is organized and presented by Battelle (505 King Ave., Columbus, OH 43201). By completing and submitting the information below, the individual submitting this agreement verifies that he or she is authorized to execute this agreement on behalf of the Sponsoring organization and that he or she has read, understands, and agrees to the Terms & Conditions of this agreement. Battelle retains the exclusive right to control all aspects of the 2022 Sediments Conference and reserves the right to accept or deny sponsorship eligibility of any organization for any reason. Conference sponsorship does not imply endorsement of any product or service of sponsoring organizations by Battelle or the Sediments Conference Office.

In exchange for the benefits of the Sponsorship category selected, the sponsoring organization agrees to pay the associated fee(s) according to the payment schedule below. If you would like to request a different payment schedule, please contact Susie Warner (swarner@scgcorp.com | 301-670-4990). All fees must be paid in full by January 1, 2022. Early Exhibit booth selection may be denied to qualifying Conference Sponsors until initial deposit is received. Separate Exhibitor Terms and Conditions apply to sponsoring organizations that choose to exhibit. If the Sediments Conference is unable to provide any of the sponsor benefits for any reason, we will inform the sponsoring organization as soon as reasonably possible and reserve the right, as determined by us, to substitute comparable benefits.

Payment Schedule

Due Date

Conference Sponsor
$12,500

Learning Lab Sponsor
$9,000

F&B Sponsor
$7,000

Internet Café Sponsor
$3,000

Student Event Sponsor
$2,000

Upon Signature

US $3,125

US $3,000

US $3,500

US $3,000

US $2,000

July 6, 2021

US $3,125

US $3,000

US $3,500

 

 

October 5, 2021

US $3,125

US $3,000

 

 

 

January 1, 2022

US $3,125

 

 

 

 

Note: For Sponsors that commit after any of the due dates above, the cumulative amount will be due.

You agree to promptly comply with all requests, directions, and instructions issued by Battelle, the Sediments Conference Office, and The Scientific Consulting Group, Inc. (SCG) in connection with the event. Neither Battelle, the Sediments Conference Office, nor SCG, will be responsible for a delay or failure to provide Sponsor benefits as a result of your failure or delay to comply with reasonable requests, directions, or instructions, including prompt payment of fees. If fees are not received by the specified due dates, we reserve the right to not supply, or cease to supply, any/all sponsor benefits. Full payment of all fees must be received by January 1, 2022, for entry to the event.

Use of Logo and Company Description
Upon completion of this agreement, you grant to the Sediments Conference and Battelle a non-exclusive, worldwide right to use and display your logo, trademarks, and company description (in whole or excerpts thereof) for promotion of the event before, during, and after the event and agree that the Sediments Conference or Battelle are not obligated to make changes or alterations to Conference materials that contain the company logo, trademarks, or description in the event they change during the promotion period.

Copyrighted Material & Use of Battelle Logo
It is the responsibility of the Sponsor to obtain appropriate copyright releases for use of any type of copyrighted material (e.g., publications, graphics) during the Conference. Battelle and “It Can be Done” are registered trademarks of Battelle Memorial Institute. Use of the trademarks or Battelle’s logo without the prior written permission of Battelle is strictly prohibited.

Cancellation Policy
Cancellations received within 10 days of the contract signing date will receive a full (100%) refund, less a $100 administrative fee. Cancellations received more than 10 days after the contract signing date and before August 31, 2020, will receive a 50% refund, less a $100 administrative fee. After August 31, 2020, no refunds will be granted. All cancellations must be submitted by email to the following persons.

Susie Warner
The Scientific Consulting Group, Inc.
656 Quince Orchard Blvd # 210
Gaithersburg, MD 20878
swarner@scgcorp.com

Sarah Phipps
Battelle
505 King Ave.
Columbus, OH 43201
phippss@battelle.org

If Battelle cancels or postpones the Conference due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, government emergency, labor strikes, and/or unavailability of the event or exhibition facility, Battelle shall refund to the Sponsor his/her previously paid fee(s). This refund shall be the Sponsors’ exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph.

RELEASE OF LIABILITY. YOU UNDERSTAND THAT PARTICIPATION IN THE CONFERENCE CARRIES WITH IT CERTAIN INHERENT RISKS. YOU HEREBY AGREE TO RELEASE AND HOLD HARMLESS BATTELLE AND THE OMNI NASHVILLE HOTEL AND THEIR EMPLOYEES, VENDORS, PARTNERS, AGENTS AND CONTRACTORS FROM ANY AND ALL ALLEGED AND/OR ACTUAL LIABILITY, CLAIMS, ACTIONS, LAWSUITS, DAMAGES AND LOSSES OF ANY KIND, INCLUDING ATTORNEY’S FEES, WHICH ARISE OUT OF OR RESULT FROM YOUR ATTENDANCE AT AND PARTICIPATION IN THE CONFERENCE AND ANCILLARY ACTIVITIES, INCLUDING BUT NOT LIMITED TO PROPERTY DAMAGE AND PERSONAL INJURIES, ILLNESS, DEATH OR OTHER PHYSICAL LOSS, WHETHER OR NOT FORESEEABLE. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.

Attendee List Rental Agreement

A pre-registered (sent after the early-bird registration deadline) and post-event attendee list for the 2022 Sediments Conference will be made available to Conference-level Sponsors and Learning Lab Sponsors at no cost upon execution of this Agreement, per the terms of the sponsorship agreement. Other Sponsors (e.g., Student Event Sponsors, Food & Beverage Sponsors, Closing Reception Sponsors, etc.) and Exhibitors of the event may pay a fee ($150 per list) to use the lists. Payment, if required, must be received prior to list being sent. Only verified Sponsors or Exhibitors of the 2022 Sediments Conference are permitted access to the lists. The lists are and remain the property of Battelle. Sponsor/Exhibitor recipients have no rights or interests pertaining to the lists. Battelle reserves the right to reject any list request for any reason. The information in the lists MUST NOT be sold, rented, disclosed or transferred to another party, entered in electronic databases, duplicated, saved, stored, or reproduced by the Sponsor or Exhibitor.

The lists are provided “as-is” and may contain typographical and other errors. Battelle makes no warranties, guarantees, or representations regarding the lists, including about the deliverability (physical or electronic) of the lists. BATTELLE HEREBY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. BATTELLE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Battelle will not be liable for any claims, damages, or liabilities made to attendees from the Sponsor or Exhibitor, or by attendees. Each list will contain only the attendees that have OPTED-IN to participate in the attendee registration list. Each list will contain the following fields, as provided by the attendee, when they registered: first name, last name, company, physical mailing address, and email address. Sponsor or Exhibitor’s uses of the list must be in accordance with applicable privacy laws and regulations.

You/Your Company hereby indemnify and hold harmless Battelle and the Sediments Conference against any claim, damage, expense (including attorney fees), liability, or obligation of Battelle or the Sediments Conference by reason of Your use and custody of the lists. Stated or implied endorsement by Battelle or the Sediments Conference through copy and/or layout is prohibited. You/Your Company understand and agree that the lists are seeded and monitored to ensure appropriate use as outlined in this agreement. You may not employ any method to detect seeded or decoy names or alter/eliminate them. Unauthorized uses/users may result in loss of eligibility to participate in Battelle’s events.

  • Each list may be used only ONE TIME for either a physical mailing or email blast and the list must be deleted/not retained after use.
  • Each list may be used for the express purpose of promoting the Sponsor or Exhibitor’s participation in the 2022 Sediments Conference and may not be used to auto-enroll attendees in email marketing campaigns, company newsletters, for membership solicitations, fund-raising, or to promote competing events.
  • The mailing or email must include the Sponsor or Exhibitor’s booth number.
  • Email blasts may not contain other recipients in the “To:” or “CC:” field.
  • The Battelle logo may not be used in either the physical mailing or email blast.