Terms and Conditions

2022 Chlorinated Conference Sponsorship Agreement Terms and Conditions

The following materials will be required for upload to complete the agreement:

  • High-resolution company logo (eps file preferred)
  • Company description and *web address (max. 200 words)
    *An “https” (not http or other format) URL link must be provided for proper linking of website in Conference emails.

Sponsorship terms and conditions are enforced as written and exceptions are not made. This policy ensures that all sponsoring organizations are treated fairly and equally. Sponsoring organizations are not entitled to additional considerations, regardless of length of participation in Battelle events, other than what is outlined in the Sponsorship agreement seen below. If you have a question about something not addressed in the agreement, please contact the Conference Office (chlorcon@battelle.org).

The 2022 Chlorinated Conference is organized and presented by Battelle (505 King Ave., Columbus, OH 43201). The Scientific Consulting Group, Inc., (SCG) provides meeting management services in support of Battelle for the Conference. By completing and submitting the information below, the individual submitting this agreement verifies that he or she is authorized to execute this agreement on behalf of the Sponsoring organization and that he or she has read, understands, and agrees to the Terms & Conditions of this agreement. Battelle retains the exclusive right to control all aspects of the 2022 Chlorinated Conference and reserves the right to accept or deny sponsorship eligibility of any organization for any reason. Conference sponsorship does not imply endorsement of any product or service of sponsoring organizations by Battelle or the Chlorinated Conference Office.

In exchange for the benefits of the Sponsorship category selected, the sponsoring organization agrees to pay the associated fee(s) according to the payment schedule below. If you would like to request a different payment schedule, please contact Susie Warner (swarner@scgcorp.com | 301-670-4990). All fees must be paid in full by April 1, 2022. Early Exhibit booth selection may be denied to qualifying Conference Sponsors until initial deposit is received. Separate Exhibitor Terms and Conditions apply to sponsoring organizations that choose to exhibit. If the Chlorinated Conference is unable to provide any of the sponsor benefits for any reason, we will inform the sponsoring organization as soon as reasonably possible and reserve the right, as determined by us, to substitute comparable benefits.

The sponsoring organization agrees to promptly comply with all requests, directions, and instructions issued by Battelle, the Chlorinated Conference Office, and SCG in connection with the event. Neither Battelle, the Chlorinated Conference Office, nor SCG, will be responsible for a delay or failure to provide Sponsor benefits as a result of the sponsoring organization’s failure or delay to comply with reasonable requests, directions, or instructions, including prompt payment of fees. If fees are not received by the specified due dates, we reserve the right to not supply, or cease to supply, any/all sponsor benefits. Full payment of all fees must be received by April 1, 2022, for entry to the event.

Sponsor Point-of-Contact (POC). Upon completion of the online sponsorship process, a confirmation email will be sent to the person listed as the Sponsor POC. This person will receive all correspondence from the Conference Office and/or SCG. If the POC does not receive the email, please check junk/spam folders or contact the Conference Office (chlorcon@battelle.org). If the Sponsor POC changes, it is the sponsoring organization’s responsibility to notify the Conference Office (chlorcon@battelle.org) and The Scientific Consulting Group, Inc., (chlorinated2022@scgcorp.com) of the change. Battelle, the Conference Office, and The Scientific Consulting Group, Inc., are not liable for fees and/or other damages incurred because of missed deadlines or delayed communications to incorrect or out-dated POCs, including those that may have left your organization.


Due Date

Conference Sponsor
$15,000

Learning Lab Sponsor
$10,000
(Limit 2)

Food & Beverage Sponsor
$7,000

Internet Café Sponsor
$3,000
(Limit 2)

Student Event Sponsor
$2,000
(Limit 6)

Closing Reception Sponsor
$1,500
(Limit 3)

Upon Signature

US $3,750

US $3,500

US $3,500

US $3,000

US $2,000

US $1,500

September 3, 2021

US $3,750

US $3,500

US $3,500

 

 

 

December 3, 2021

US $3,750

US $3,000

 

 

 

 

March 4, 2022

US $3,750

 

 

 

 

 

Note: For Sponsors that commit after any of the due dates above, the cumulative amount will be due at the time of signature.

Mergers & Acquisitions. If, after the Sponsorship agreement is signed, a Sponsoring company is bought, sold, merged with, or acquired by another company, the Sponsoring organization will not be relieved of its requirements under this agreement.

Use of Logo and Company Description. Upon completion of this agreement, you grant to the Chlorinated Conference and Battelle a non-exclusive, worldwide right to use and display your logo, trademarks, and company description (in whole or excerpts thereof) for promotion before, during, and after the event and agree that the Chlorinated Conference or Battelle are not obligated to make changes or alterations to Conference materials that contain the company logo, trademarks, or description in the event they change during the promotion period.

Copyrighted Material & Use of Battelle Logo. It is the responsibility of the Sponsor to obtain appropriate copyright releases for use of any type of copyrighted material (e.g., publications, graphics) during the Conference. Battelle and “It Can be Done” are registered trademarks of Battelle Memorial Institute. Use of the trademarks or Battelle’s logo without the prior written permission of Battelle is strictly prohibited.

Attendee List Rental Agreement. Conference-level and Learning Lab Sponsors receive access to the preliminary and final attendee registration lists as part of their sponsorship package. The lists are available for purchase for $300 per list by verified Sponsors and Exhibitors of the 2022 Chlorinated Conference. Terms and conditions of purchase and use apply for all Sponsors. See the Attendee List Rental Agreement for additional information.

Cancellation Policy. Cancellations received within 10 days of the contract signing date will receive a full (100%) refund, less a $100 administrative fee. Cancellations received more than 10 days after the contract signing date and before December 31, 2021, will receive a 50% refund, less a $100 administrative fee. After December 31, 2021, no refunds will be granted. All cancellations must be submitted by email to the following persons.

Susie Warner
The Scientific Consulting Group, Inc.
656 Quince Orchard Road, Suite 210
Gaithersburg, MD 20878
swarner@scgcorp.com

Sarah Phipps
Battelle
505 King Ave.
Columbus, OH 43201
phippss@battelle.org

Conference-and Learning Lab-level sponsorship cancellation will result in the cancellation of the associated booth. If the Sponsor wishes to keep the assigned booth it will be charged at the rate according to the payment schedule/dates listed in the Exhibitor Terms and Conditions PLUS $500 for priority booth selection access granted to Conference- and Learning Lab-level Sponsors.

Battelle Event Cancellation or Postponement/Change of Date(s) or Venue. If Battelle cancels the Conference due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials; and/or unavailability of the event or exhibition facility, Battelle shall refund to the Sponsor his/her previously paid fee(s) less a share of event cost incurred by Battelle as outlined below:

  • Cancellation 13-24 months in advance of the event: 100% refund
  • Cancellation 6-12 months in advance of the event: 75% refund
  • Cancellation 0-5 months in advance of the event: 50% refund

This refund shall be the Sponsor’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damages, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by an event cancellation.

If Battelle postpones the event, Battelle shall retain any Sponsorship fee(s) already paid and apply such fee(s) to the rescheduled event.

Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Exhibition upon written notice by email to the Sponsor Point-of-Contact. Battelle shall not be liable for any costs, damages, fees, or other expenses of the Sponsor because of any such changes.

RELEASE OF LIABILITY. YOU UNDERSTAND THAT PARTICIPATION IN THE CONFERENCE CARRIES WITH IT CERTAIN INHERENT RISKS. YOU HEREBY AGREE TO RELEASE AND HOLD HARMLESS BATTELLE, THE CONFERENCE OFFICE, THE PALM SPRINGS CONVENTION CENTER, RENAISSANCE PALM SPRINGS HOTEL, AND SCIENTIFIC CONSULTING GROUP, INC., AND THEIR EMPLOYEES, VENDORS, PARTNERS, AGENTS AND CONTRACTORS FROM ANY AND ALL ALLEGED AND/OR ACTUAL LIABILITY, CLAIMS, ACTIONS, LAWSUITS, DAMAGES AND LOSSES OF ANY KIND, INCLUDING ATTORNEY’S FEES, WHICH ARISE OUT OF OR RESULT FROM YOUR ATTENDANCE AT AND PARTICIPATION IN THE CONFERENCE AND ANCILLARY ACTIVITIES, INCLUDING BUT NOT LIMITED TO PROPERTY DAMAGE AND PERSONAL INJURIES, ILLNESS, DEATH OR OTHER PHYSICAL LOSS, WHETHER OR NOT FORESEEABLE. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.

A pre-registered (sent after the early-bird registration deadline) and post-event attendee list for the 2022 Chlorinated Conference will be made available to Conference-level and Learning Lab Sponsors at no cost upon execution of this Agreement, per the terms of the sponsorship agreement. Other verified Sponsors (e.g., Student Event Sponsors, Food & Beverage Sponsors, Closing Reception Sponsors, etc.) and Exhibitors of the event may pay a fee ($300 per list) to use the lists. Payment, if required, must be received prior to list being sent. Only verified Sponsors or Exhibitors of the 2022 Chlorinated Conference are permitted access to the lists. The lists are and remain the property of Battelle. Sponsor/Exhibitor recipients have no rights or interests pertaining to the lists. Battelle reserves the right to reject any list request for any reason. The attendee data information in the lists MUST NOT be sold, rented, disclosed or transferred to another party, entered in electronic databases, duplicated, saved, stored, or reproduced by the Sponsor or Exhibitor.

The lists are provided “as-is” and may contain typographical and other errors. Battelle makes no warranties, guarantees, or representations regarding the lists, including about the deliverability (physical or electronic) of the lists. BATTELLE HEREBY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. BATTELLE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Battelle will not be liable for any claims, damages, or liabilities made to attendees from the Sponsor or Exhibitor, or by attendees. Each list will contain only the attendees that have OPTED-IN to participate in the attendee registration list. Each list will contain the following fields, as provided by the attendee, when they registered: first name, last name, company, physical mailing address, and email address. Sponsor or Exhibitor’s uses of the list must be in accordance with all applicable U.S. privacy laws and regulations.

You/Your Company hereby indemnify and hold harmless Battelle and the Chlorinated Conference against any claim, damage, expense (including attorney fees), liability, or obligation of Battelle or the Chlorinated Conference by reason of Your use and custody of the lists. Stated or implied endorsement by Battelle or the Chlorinated Conference through copy and/or layout is prohibited. You/Your Company understand and agree that the lists are seeded and monitored to ensure appropriate use as outlined in this agreement. You may not employ any method to detect seeded or decoy names or alter/eliminate them. Unauthorized uses/users may result in loss of eligibility to participate in Battelle’s events, including future Chlorinated Conferences, the Sediments Conference, and the Bioremediation Symposium.

  • Each list may be used only ONE TIME for either a physical mailing or email blast and the list must be deleted and not retained after use.
  • Each list may be used for the express purpose of promoting the Sponsor or Exhibitor’s participation in the 2022 Chlorinated Conference and may not be used to auto-enroll attendees in email marketing campaigns, company newsletters, for membership solicitations, fund-raising, or to promote competing events.
  • The mailing or email must include the Sponsor or Exhibitor’s booth number.
  • Email blasts may not contain other recipients in the “To:” or “CC:” field.
  • The Battelle name or logo may NOT be used in either the physical mailing or email blast.
  • The Conference name, “Twelfth International Conference on Remediation of Chlorinated and Recalcitrant Compounds” may be used in the physical mailing or email blast.