Terms and Conditions

Exhibitor Terms and Conditions

The following details the Agreement between Battelle (the organizer) and any company, individual, partnership, or organization (exhibitor) that participates in the 2022 Chlorinated Conference (the Activity). These terms and conditions apply to the exclusion of any others unless expressly agreed to in writing. By submitting a booth reservation, you agree that you have read, understand, and agree to the terms and conditions outlined herein. Organizations that provide environmental assessment, remediation, and management services, equipment, and products are invited to exhibit. The organizer retains the right to decline an application to exhibit if, in their opinion, it is deemed unsuitable.

You agree to promptly comply with all requests, directions, and instructions issued by Battelle, the Chlorinated Conference Office, or the Scientific Consulting Group, Inc. (SCG), Battelle’s meeting contractor, in connection with the Activity. Neither Battelle, the Chlorinated Conference Office, nor SCG, will be responsible for a delay or failure to provide Exhibitor benefits as a result of your failure or delay complying with reasonable requests, directions, or instructions, including prompt payment of fees. If fees are not received by the specified due dates, we reserve the right to not supply, or cease to supply, any/all Exhibitor benefits. Full payment of all fees must be received by May 2, 2022, for entry to the event.

Exhibit Booth Reservation & Confirmation. All booth reservations must be made online. Priority booth selection is given to Conference level and Learning Lab Sponsors. Space is reserved on a first-come/first-served basis. Exhibit space availability is updated in real-time, allowing Exhibitors to select any booth not already reserved.

Booth Point-of-Contact (POC). Upon completion of the online reservation process, a confirmation email will be sent to the person listed as the booth POC. This person will receive all correspondence from the Conference Office and/or SCG. If you do not receive the email, please check your junk/spam folder or contact the Conference Office (chlorcon@battelle.org).
If the booth POC changes, it is the exhibiting organization’s responsibility to notify the Conference Office (chlorcon@battelle.org) and SCG (chlorinated2022@scgcorp.com) of the change. Battelle, the Conference Office, and SCG, are not liable for fees and/or other damages incurred because of missed deadlines or delayed communications to incorrect POCs, including those that may have left your organization.

Booth Fees.

INCLUDED in Booth Fee:

• 2 complimentary exhibitor badges for booth staff.
• Back drape and side drapes.
• One identification sign.
• Exhibit hall is carpeted.

NOT INCLUDED in Booth Fee:

• Booth Furnishings. Table(s), chairs, wastebaskets, etc., are not provided and must be purchased from the Exhibit Decorator, if desired.
• Utilities. If required, electrical services must be purchased through the appropriate forms from the Exhibit Decorator.

Provided Booth Furnishings for Conference and Learning Lab Sponsors Only:

• 6 ft. skirted table, 2 chairs, and a wastebasket

Payment Terms. Payment must be made within 60 days of reserving the booth. The Conference retains the right to cancel the reservation and resell the booth without notification if payment is not received within 60 days.

Exhibitor Cancellation. Cancellation of a booth reservation will result in damages to the Conference that are difficult to calculate. In the event cancellation is required, the Exhibitor agrees to pay the applicable cancellation fee below as liquidated damages. Cancelation terms apply without regard to the execution date of this Agreement or re-sale of the space. Refunds will be issued via check.

• Cancellation received on or prior to September 24, 2021: 5% transaction fee of original transaction amount.
• Cancellation received between September 25, 2021 and November 15, 2021: 50% of the total booth fee.
• Cancellation received after November 15, 2021: 100% of the total booth fee.

Battelle Event Cancellation or Postponement/Change of Date(s) or Venue. If Battelle cancels the Activity due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials, and/or unavailability of the event or Activity facility, Battelle shall refund to the Exhibitor his/her previously paid fee(s) less a share of event cost incurred by Battelle as outlined below:

• Event Cancellation: 100% refund (less a 5% transaction fee of original transaction amount). Refunds will be issued via check.
• Event Postponement: Exhibit fees will be retained by Battelle and applied to the rescheduled event. Exhibit cancellation requests received after event postponement notification are subject to exhibitor cancellation fees as outlined in this agreement.

This refund shall be the Exhibitor’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by an event cancellation.
Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Activity upon written notice by email to the Exhibitor Point-of-Contact. Battelle shall not be liable for any costs, damages, fees, or other expenses of Exhibitor because of any such changes.

Space Limitations/Liability. The products or services to be exhibited must be pertinent to the technical scope and purpose of the Conference as determined by SCG and Battelle. Booth space reservations/assignments are the exclusive prerogative of Conference management and it reserves the right to rearrange the floor plan and/or to relocate any exhibit to further the Conference’s best interest. The floor plan may undergo changes once exhibit sales are open until space sells out; therefore, it is the Exhibitor’s responsibility to monitor any changes that may adversely affect the Exhibitor pre/post show or onsite. Refunds will not be issued for space based on Exhibitors’ selected location, traffic flow, and/or neighboring Exhibitors.

Use of Space and Exhibitor Conduct. No Exhibitor will be permitted to display outside the confines of the assigned exhibit space. To ensure an unobstructed view of neighboring exhibits, back walls cannot be higher than 8 feet, and side walls must terminate 3 feet from the back wall for all booths. Side wall pipe and drape cannot be moved or removed. The reverse sides of end wing panels must be covered if they are visible in adjacent booths. Displays must remain fully intact during all official exhibit hours. All demonstrations and booth activities must remain within the footprint of your space and may not extend into aisles or other booths. Demonstrations, solicitations, and activities may not be disruptive to neighboring exhibitors. Show management reserves the right to suspend any demonstration, solicitation, or activity that results in obstruction of aisles, prevents access to a nearby exhibitor’s booth, or creates a disturbance. Any space/Exhibitor that violates these guidelines onsite may be asked to alter their set-up by show management. At no time should an Exhibitor aggressively solicit attendees, nor should they attempt to disrupt any other Exhibitor’s business efforts or participation in the Activity.

Subletting/Sharing. Sharing, trading, or subletting of exhibit space is prohibited. Sub-divisions, subsidiaries, or partners of a parent company will not be recognized as Exhibitors. This applies to booth personnel badges as well as any program listings.

Mergers & Acquisitions. If, after the Exhibitor agreement is signed, an exhibiting company is bought, sold, merged with, or acquired by another company, the exhibiting organization shall not be relieved of its requirements under this agreement.

Hospitality. All requests for a hospitality suite or public function space within the Palm Springs Convention Center, Renaissance Palm Springs Hotel, or Hilton Palm Springs Hotel must be made through the Scientific Consulting Group, Inc. (SCG). Exhibitor-sponsored food and beverage is prohibited in individual booths and no Exhibitor may dispense any food or beverage items or samples from booths or any other areas within the Hotel. Due to licensing requirements and quality control issues, all food and beverage to be served on Hotel property must be supplied and prepared by the Hotel. The Hotel reserves the right to cease service of alcoholic beverages.

Copyrighted Material & Use of Logo. It is the responsibility of the Exhibitor to obtain appropriate copyright releases for use of any type of copyrighted material (e.g., publications, graphics) during the Activity. Exhibitors are not to use any music, neither live nor recorded. Battelle and “It Can be Done” are registered trademarks of Battelle Memorial Institute. Use of the trademarks or Battelle’s logo without the prior written permission of Battelle is strictly prohibited. 

Location. All Exhibits will be displayed in the Palm Springs Convention Center (277 N. Avenida Caballeros, Palm Springs, CA 92262).

Display Schedule. The schedule shown below is tentative, and adjustments may be made in exhibit hours, depending on the finalized technical program schedule. Exhibitors are not required to staff their booths during all exhibit hours—booth staffing within the exhibit schedule is at the discretion of the Exhibitor. However, the exhibit hours will be enforced for the display. 

Setup 
Sunday, May 22: 10:00 a.m.­–4:00 p.m.
Setup must be completed, and all packing materials removed by 5:00 p.m.

Teardown
Thursday, May 26: 1:00–4:00 p.m.
Early teardown will not be permitted. Any organization that begins packing or dismantling a booth before 1:00 p.m., may be denied placement at future events.

Tentative Exhibit Hours
Sunday, May 22: 6:00-9:00 p.m.
Monday, May 23: 7:00 a.m.–6:00 p.m.
Tuesday, May 24: 7:00 a.m.–1:00 p.m.
Wednesday, May 25: 7:00 a.m.–6:00 p.m.
Thursday, May 26: 7:00 a.m.–1:00 p.m.

Booth Staff & Technical Registration

It is the responsibility of the Booth Point-of-Contact to provide the Organization ID to the designated booth staff individuals and instruct them to complete the online Exhibitor Technical Registration form and submit payment. 

Booth Staff Registration. Booth staff are defined as the employees of your company (the company named as the “Exhibitor” in this agreement) who will be attending the Activity solely to work in your booth. Booth staff registration must be done online. Once a booth has been reserved, the Booth Point-of-Contact may access registrations at any time to add/update booth staff. All booth staff must be registered online by April 22, 2022.  Booth staff will be admitted to general breakfasts, buffet lunches, and poster receptions and may attend the Plenary Session. Booth staff are eligible for upgraded technical program registration up to the maximum technical upgrade totals shown in the table below.

Technical Program Registration. Only those registered for the technical program will be admitted to technical sessions. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants may staff the exhibit booth as needed and do not need a separate booth staff registration to do so. Please do not complete a booth staff registration and a technical program registration for the same person.

Official Show Contractor & Exhibit Decorator

Exhibitor Services. Arata Expositions, Inc. is designated as the Official Services Contractor for all Exhibitor services, including but not limited to: electric, cleaning, exhibit rentals, furnishings and carpeting, graphics and signs, material handling, transportation, labor, hanging of signage, installation and dismantle supervision. Arata Expositions, Inc. has the sole right to process all Exhibitor orders received either directly or through Arata Expositions, Inc.’s online ordering system. Exhibitor agrees not to contract with any third-party to intercept, collect, or receive Exhibitor orders. Arata Expositions, Inc. may prohibit any Exhibitor Appointed Contractor (EAC) from working at the Activity unless the exhibitor seeking to use the EAC delivers to Arata Expositions, Inc. (i) a notice at least 10 days prior to move-in of the use of the EAC and (ii) a Certificate of Insurance showing that the EAC has the minimum insurance coverage and has named Arata Expositions, Inc. as an additional insured on its policies as follows:

• Commercial General Liability insurance with limits no less than $1,000,000 per occurrence combined single limit for bodily injury liability and property damage. Coverage shall apply to Products and Completed Operations, Contractual Liability, Premises and Operations, and Personal Injury.
• Commercial Automobile Liability insurance with limits no less than $1,000,000 per occurrence combined single limit for bodily injury liability and property damage, including coverage for owned, non-owned and hired vehicles including loading and unloading operations.

Freight Handling. Direct shipments will not be accepted at The Palm Springs Convention Center. All exhibit material must be shipped to arrive at Arata Expositions, Inc.’s warehouse for storage and delivery to the Show site. Shipping deadlines will be distributed with the Exhibitor Service Kit. All materials must be clearly marked with the name and dates of the Conference, organization’s name, and assigned booth number. Crate storage is not permitted in the exhibit hall and will be enforced. All exhibitors are responsible for cleaning, sweeping, and removing debris and miscellaneous items of their own making from the aisles before and after carpet laying.

Exhibitor Service Kit. The address of Arata Expositions, Inc.’s warehouse, all shipping/handling instructions, and furnishing/electrical order forms will be provided in the Exhibitor Service Kit. A link to the Kit will be sent to the registered booth point of contact by Arata Expositions, Inc. approximately three months before the Activity. 

Rules & Regulations. Helium balloons and fog/smoke/laser lights are prohibited. No live animals, reptiles, fish, or birds can be in the Center without advance request and written approval. Properly trained assistance dogs accompanying a person with a disability is accepted and must remain on a leash at all times. No hazardous substances (as defined by OSHA and EPA guidelines), inflammable materials, objects that can cause bodily injury to any person, use of a vehicle within the building, or operation of motor machinery may be brought onto the property without prior written approval. For the safety and comfort of all Activity guests, use of any items that create amplified noise, odor, or visual effects is prohibited without advance request and written approval of SCG and the Palm Springs Convention Center. The Palm Springs Convention Center is a non-smoking public facility (includes electronic cigarettes).

Liability Insurance. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises policies of Comprehensive General Liability Insurance including contractual liability coverage applicable to this contract, in an amount not less than US $2,000,000 Combined Single Limit for comprehensive liability and property damage. Battelle, SCG, and the Palm Springs Convention Center shall be included as additional insureds. In addition, Exhibitor acknowledges that neither Battelle, SCG, nor the Palm Springs Convention Center maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain property damage insurance covering the Exhibitor’s property.

Compliance with Laws. Exhibitors shall promptly comply and cause its employees, agents, contractors, exhibitors, patrons and invitees to comply with laws, ordinances, orders, rules, regulations and requirements of all federal, state, county, metropolitan governments, commissions and officers whenever applicable, all rules and regulations of the Palm Springs Police Department and the Palm Springs Fire Department and all policies, rules, regulations established by the Commission for the use of the Center and the jurisdiction of the Commission.

Indemnification & Release of Liability. Exhibitor will indemnify and hold harmless Battelle; SCG; Arata Expositions, Inc; the Palm Springs Convention Center; the Renaissance Palm Springs Hotel and the members, officers, directors, agents and employees of each entity against any claims, suits, damages, liabilities, and expenses (including reasonable attorney fees) arising out of property damage or personal injury to third parties caused by or arising out of the negligence or willful misconduct of Exhibitor or any individual or entity for which Exhibitor may be responsible. Exhibitor shall be fully responsible to pay for any and all damages to property owned by The Palm Springs Convention Center and the Renaissance Palm Springs Hotel, its owners or managers which result from any act or omission of Exhibitor.

Anyone visiting, viewing, or otherwise participating in Exhibitor’s display shall be deemed an invitee or licensee of Exhibitor. In no event shall Exhibitor, Arata Expositions, Inc., SCG, Battelle, or the Palm Springs Convention Center and their respective trustees, officers, parents, subsidiaries, affiliates, directors, and employees be liable to one another for any consequential, special, or incidental damages of any type or nature. Exhibitor's liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees/licensees which arise from or out of the Exhibitor's occupancy and use of the Activity premises, the Palm Springs Convention Center or any part thereof.

General Provisions. The license granted by this Contract is nontransferable without the prior written consent of SCG. The Exhibit Space and associated facilities licensed hereunder are provided on an “as-is” basis. Neither SCG nor Battelle make any express or implied warranty or guaranty of any type or nature, including fitness for a particular purpose, with regard to the subject Exhibit Space and associated facilities. Further, neither SCG nor Battelle shall be responsible for any damage or loss to Exhibitor’s property while in transit, in storage, or on display at the Activity Site. The Exhibitor shall be responsible for returning the Exhibit Space and associated facilities in as good a condition as they were received, reasonable and normal wear and tear accepted. Exhibitor shall ensure that it and any individuals and/or entities for which it may be responsible comply with all rules and policies of the Activity site, as well as all applicable federal, state, and local laws, ordinances, and regulations.

Any and all disputes arising out of this Agreement shall be adjudicated by a court of competent jurisdiction within and applying the laws of the State of Maryland. Should any portion, word, clause, phrase, sentence, or provision of this Agreement be declared void or unenforceable, the validity of the remainder shall remain unaffected. This Agreement and any documents specifically referenced herein shall be the entire agreement between the parties and shall supersede all prior written or oral understandings. All modifications to this Agreement must be in writing and signed by authorized representatives of SCG and Exhibitor.

Registration Terms & Conditions

Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor waived and discounted registrants. No one under 18 years of age will be admitted to any Conference event unless registered as a student, valid student ID required at check-in.

Payment. Payment is required to confirm registration. Checks will be accepted for registrations made through March 4, 2022. Beginning March 5, 2022, payment can be made only by major credit card. Purchase orders will not be accepted. Fees are not transferable to other Battelle Conferences. Conference information meant for attendees only (e.g., links to mobile apps, abstracts, and registration lists) will only be sent to individuals that are paid in full. 

Substitutions & Transfers. Substitutions or transfers for technical program registrants will be accepted at any time but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days. 

Cancellations & Refunds. Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Paid no-shows will receive all the materials covered by their registration fees. Refunds will be processed to the credit card used for payment if cancellation requested within 30 days of original payment, otherwise a check will be issued. A $150 service fee applies to each cancelled registration.

By registering for the Conference, you agree to the following registration cancellation refund policy,

• Cancellation requested on or before December 10, 2021—75% of the registration fee.
• Cancellation requested between December 11, 2021, through March 4, 2022—50% of the registration fee.
• Cancellation requested after March 5, 2022—no refunds.

Identification & Badge Use. Attendee badges are the property of Battelle and are required for admittance to all Conference functions (e.g., session rooms, Exhibit Hall) and must always be visible. By registering for the Conference, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying the technical program registration fee. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Conference, registration cancellation, without refund, and possible prosecution and/or ban from future Conferences. 

Battelle Event Cancellation or Postponement/Change of Date(s) or Venue. If Battelle cancels the Conference due to circumstances beyond Battelle’s reasonable control such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials, and/or unavailability of the event or Activity facility, Battelle shall refund to the registrant his/her previously paid fee(s) less a 5% transaction fee of the original transaction amount. Refunds will be issued via check.

This refund shall be the registrants exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by an event cancellation.

If Battelle postpones the event, Battelle shall retain any registration fee(s) already paid and apply such fee(s) to the rescheduled event. 

Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Activity upon written notice by email to the registrant. Battelle shall not be liable for any costs, damages, fees, or other expenses of registrant because of any such changes.

Use of Likeness. By attending the Conference, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Conference in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Conference made available to you, other attendees, and the public.

General Conduct and Courtesy. Attendees are expected to comport themselves in a professional, respectful, and responsible manner at all times. Harassment of any kind is not permitted. Battelle reserves the right, in our sole discretion, to refuse admittance to any person and may expel any person, for any reason, from the Conference or specific Conference events.

Attire. Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.

COVID-19 SAFETY ACKNOWLEDGEMENT. I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation in the Twelfth International Conference on Remediation of Chlorinated and Recalcitrant Compounds or Chlorinated Conference (the “Activity”) held or sponsored by Battelle Memorial Institute (“Battelle”) and its associated activities, and I willingly engage in the event and/or other associated activities.

Battelle cannot guarantee that the Activity participants, volunteers, partners, or others in attendance, are not already infected with or will not become infected with COVID-19. By registering for the Activity, I acknowledge and understand the following:

1. Participation in the Activity includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist;
2. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID- 19, even if arising from the negligence or fault of the Released Parties; and
3. I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.

DUTY TO SELF-MONITOR AND NOTIFY/REPORT. Individuals who currently or within the past fourteen (14) days have 1) experienced any symptoms associated with COVID-19, 2) who believe that they may have been exposed to a confirmed or suspected case of COVID- 19, or 3) have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment should not attend the Activity. Participants in the Activity agree to self-monitor for signs and symptoms of COVID-19 and immediately cease participation in the Activity if experiencing any of the signs or symptoms of COVID-19. Individuals that experience signs or symptoms of COVID-19 within 14 days after participating in the Activity will contact Battelle at chlorcon@battelle.org.

MEDICAL ACKNOWLEDGMENT AND RELEASE. I acknowledge the health risks associated with the Activity, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death. I agree that if I experience any of these or any other symptoms during the Activity, I will discontinue my participation immediately and seek appropriate medical attention.

RELEASE AND WAIVER. I HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE BATTELLE MEMORIAL INSTITUTE AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE ACTIVITY.

As a participant, volunteer, or attendee, I recognize that my participation, involvement and/or attendance at any Battelle Memorial Institute activity (“Activity”) is voluntary and may result in personal injury (including death) and/or property damage. By attending, observing or participating in the Activity, I acknowledge and assume all risks and dangers associated with my participation and/or attendance at the Activity, and I agree that: (a) Battelle Memorial Institute, (b) the property or site owner of the Activity, and (c) all past, present and future affiliates, successors, assigns, employees, volunteers, vendors, partners, directors, and officers, of such entities (subsections (a) through (c), collectively, the "Released Parties"), will not be responsible for any personal injury (including death), property damage, or other loss suffered as a result of your participation in, attendance at, and/or observation of the Activity, regardless if any such injuries or losses are caused by the negligence of any of the Released Parties (collectively, the "Released Claims"). BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.

A pre-registered (sent after the early-bird registration deadline) and post-event attendee list for the 2022 Chlorinated Conference will be made available to Conference-level and Learning Lab Sponsors at no cost upon execution of this Agreement, per the terms of the sponsorship agreement. Other verified Sponsors (e.g., Student Event Sponsors, Food & Beverage Sponsors, Closing Reception Sponsors, etc.) and Exhibitors of the event may pay a fee ($300 per list) to use the lists. Payment, if required, must be received prior to list being sent. Only verified Sponsors or Exhibitors of the 2022 Chlorinated Conference are permitted access to the lists. The lists are and remain the property of Battelle. Sponsor/Exhibitor recipients have no rights or interests pertaining to the lists. Battelle reserves the right to reject any list request for any reason. The attendee data information in the lists MUST NOT be sold, rented, disclosed or transferred to another party, entered in electronic databases, duplicated, saved, stored, or reproduced by the Sponsor or Exhibitor.

The lists are provided “as-is” and may contain typographical and other errors. Battelle makes no warranties, guarantees, or representations regarding the lists, including about the deliverability (physical or electronic) of the lists. BATTELLE HEREBY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. BATTELLE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Battelle will not be liable for any claims, damages, or liabilities made to attendees from the Sponsor or Exhibitor, or by attendees. Each list will contain only the attendees that have OPTED-IN to participate in the attendee registration list. Each list will contain the following fields, as provided by the attendee, when they registered: first name, last name, company, physical mailing address, and email address. Sponsor or Exhibitor’s uses of the list must be in accordance with all applicable U.S. privacy laws and regulations.

You/Your Company hereby indemnify and hold harmless Battelle and the Chlorinated Conference against any claim, damage, expense (including attorney fees), liability, or obligation of Battelle or the Chlorinated Conference by reason of Your use and custody of the lists. Stated or implied endorsement by Battelle or the Chlorinated Conference through copy and/or layout is prohibited. You/Your Company understand and agree that the lists are seeded and monitored to ensure appropriate use as outlined in this agreement. You may not employ any method to detect seeded or decoy names or alter/eliminate them. Unauthorized uses/users may result in loss of eligibility to participate in Battelle’s events, including future Chlorinated Conferences, the Sediments Conference, and the Bioremediation Symposium.

• Each list may be used only ONE TIME for either a physical mailing or email blast and the list must be deleted and not retained after use.
• Each list may be used for the express purpose of promoting the Sponsor or Exhibitor’s participation in the 2022 Chlorinated Conference and may not be used to auto-enroll attendees in email marketing campaigns, company newsletters, for membership solicitations, fund-raising, or to promote competing events.
• The mailing or email must include the Sponsor or Exhibitor’s booth number.
• Email blasts may not contain other recipients in the “To:” or “CC:” field.
• The Battelle name or logo may NOT be used in either the physical mailing or email blast.
• The Conference name, “Twelfth International Conference on Remediation of Chlorinated and Recalcitrant Compounds” may be used in the physical mailing or email blast.