General Information
Short Courses will be conducted all day (8:00 a.m.-5:00 p.m.) on Sunday, May 31, 2020, and in the afternoon (time TBD) on Tuesday, June 2, 2020.
Proposals will be evaluated and, if accepted, the designated Point-of-Contact (POC) will be contacted with scheduling information. Acceptance is not guaranteed and final course length, date, and time scheduled is determined by the Conference Office.
Submission Instructions
You will need the following information to submit a Short Course proposal:
- Point-of-Contact. The person submitting the form is automatically listed as the POC and an Instructor for the course unless that designation is changed when adding Co-Instructors. One person must be designated as the POC. This person will receive all communication from the Conference Office and will be responsible for meeting the required due dates. If there is a change in the POC, please notify the Conference Office immediately (chlorcon@battelle.org ).
- Co-Instructors. Complete contact information—postal address, office phone number, and email address—for each Instructor that will participate in the course.
- Course Information. Title, course length (4- or 8-hours), course objective (1-2 sentences), course description (max 300 words max), draft agenda (10 points or less, not included in printed or online information).
- Additional Information. Are attendee laptops, specialty software, or internet access required?
Terms & Conditions
By submitting the course proposal, you confirm that the proposed content will be original and that you have obtained any necessary permission (e.g., client approval, copyright) for the content.
The Conference Office reserves the right to edit proposal content for required length, clarity, and for grammatical, punctuation, and capitalization errors. We reserve the right to decline any course that contains excessive promotional/marketing content and/or does not fit the technical scope.
Course descriptions will be included in printed and online program information in part or in their entirety, as determined by the Conference Office.
In addition, you agree to the following:
- Battelle will circulate the course proposal for review among members of the Conference Program Committee.
- If the proposed course is accepted for presentation, Battelle will include the course information submitted in the proposal in printed and digital materials as needed.
- The minimum number of attendees required to maintain a course is 6. The Conference Office will communicate the number of attendees to the Point-of-Contact (POC) with multiple updates before the early-bird registration deadline (February 28, 2020) when the minimum number of attendees must be met. Courses that do not meet the minimum number of attendees are subject to cancellation.
- If the proposed course is accepted for presentation and the minimum number of attendees met (6), the course must be presented and cannot be withdrawn or cancelled by the Instructors. The Conference Office expends a considerable amount of effort to maintain a course from acceptance through presentation. Withdraws and cancellations of scheduled courses require substantial attention and cost to reschedule and/or refund attendees.
- If the POC or a Co-Instructor is unable to participate after a course is accepted, a qualified replacement Instructor must be named to present the course.
- Battelle may contact you and any authors appearing on the proposal with information about the 2020 Chlorinated Conference and other Battelle conferences.
- If you are not the designated Point-of-Contact or if the Point-of-Contact changes later, you will communicate these Submission Terms to them.
The Conference Office will:
- Provide a digital projector for use during the course. Laptop not provided. Standard course room setup includes a projector with wireless mouse, projection screen, and head table for instructors.
- Place orders for classroom setup and refreshment breaks.
- Process and confirm all course registrations and fee payments. (All participants, excluding instructors, will be required to register and pay the course fee.)
- Prepare name tags for registrants and instructors.
- Sign participants in as they arrive and distribute course materials.
- Prepare certificates of completion for registrants.
The POC and Co-Instructors will:
- Provide a printed course book or link to online materials to be distributed to attendees and accompanying Power Point presentation. The course book/materials and slides must be submitted to the Conference Office for review and approval. Comments and suggestions for changes may be provided back to the Instructors after review. A timeline of due dates will be provided to the POC of accepted courses.
Note: Templates for the course book and slides are not provided and are at the Instructors’ discretion.
- Print and ship course books. Documentation of production and shipping costs must be provided for reimbursement. A shipping address and required arrival date will be provided to the POC closer to the Conference.
- Distribute certificates of completion to course registrants in attendance at the end of the course.
Note: Course registrant information is not distributed to Instructors for contact purposes. Any required correspondence with registrants must come from the Conference Office. If Instructors would like to collect course registrant information, they must do so onsite directly from the attendees.
Instructor Compensation
In return for the work the POC and Co-Instructors do to organize and present the course, the group will receive 50% of the net income for the course. That is, the total cost expenses (e.g., refreshment breaks, equipment rental and labor for set up, Internet access, if required, etc.) for the course will be subtracted from the registration fees collected and the net will be divided 50/50 between the group of instructors and the Conference. Printing of course materials (max of $15/paid attendee) and shipping (max of $50) is reimbursable with receipts. The POC will determine how to split that 50% share among the instructors. Checks are processed after revenue and costs are reconciled, typically a couple of months after the Conference.