Short Course Proposal Submission

Course Submission Terms & Conditions

The Symposium Office reserves the right to edit proposal content for required length, clarity, and for grammatical, punctuation, and capitalization errors. We reserve the right to decline any course that contains excessive promotional/marketing content and/or does not fit the technical scope. By submitting the course proposal, you confirm that the proposed content will be original and that you have obtained any necessary permission (e.g., client approval, copyright) for the content. Course descriptions will be included in printed and online program information in part or in their entirety, as determined by the Symposium Office. Acceptance is not guaranteed and final course length, date, and time scheduled is determined by the Symposium Office. In addition, you agree to the following:

  1. Battelle will circulate the course proposal for review among members of the Symposium Program Committee.
  2. If the proposed course is accepted for presentation, Battelle will include the course information submitted in the proposal in printed and digital materials as needed.
  3. The minimum number of attendees required to maintain a course is 6. The Symposium Office will communicate the number of attendees to the POC once short course registration opens and will give multiple updates before the early-bird registration deadline (Feb. 15, 2019) when the minimum number of attendees must be met. Courses that do not meet the minimum number of attendees are subject to cancellation.
  4. If the proposed course is accepted for presentation and the minimum number of attendees met (6), the course must be presented and cannot be withdrawn or cancelled by the Instructors. The Symposium Office expends a considerable amount of effort to maintain a course from acceptance through presentation. Withdraws and cancellations of scheduled courses require substantial attention and cost to reschedule and/or refund attendees.
  5. If the POC or a Co-Instructor is unable to participate after a course is accepted, a qualified replacement Instructor must be named to present the course.
  6. Battelle may contact you and any authors appearing on the proposal with information about the 2019 Bioremediation Symposium and other Battelle conferences.
  7. If you are not the designated point-of-contact or if the point-of-contact changes later, you will communicate these Submission Terms to them.

The Symposium Office will:

    • Provide a digital projector for use during the course. Laptop not provided. Standard course room setup includes a projector with wireless mouse, projection screen, and head table for instructors.
    • Place orders for classroom setup and refreshment breaks.
    • Process and confirm all course registrations and fee payments. (All participants, excluding instructors, will be required to register and pay the course fee.)
    • Prepare name tags for registrants and instructors.
    • Prepare a course registration list for all preregistered participants.
    • Sign participants in as they arrive and distribute course materials.
    • Prepare certificates of completion for registrants.

The POC and Co-Instructors will:

  • Provide a course book to be distributed to attendees and accompanying Power Point presentation. The course book and slides must be submitted to the Symposium Office for review and approval. Comments and suggestions for changes may be provided back to the Instructors after the internal review. A timeline of due dates will be provided to the POC of accepted courses. Templates for the course book and slides are not provided and are at the Instructors’ discretion.
  • Print and ship course books. Documentation of production and shipping costs must be provided for reimbursement. A shipping address and required arrival date will be provided to the POC closer to the Symposium.

Instructor Compensation

In return for the work the POC and Co-Instructors do to organize and present the course, the group will receive 50% of the net income for the course. That is, the total cost of materials (e.g., printing and shipping of course materials, refreshment breaks, rental of projection screen and other miscellaneous equipment, Internet access, if required) for the course will be subtracted from the registration fees collected and the net will be divided 50/50 between the group of instructors and the Symposium. The POC will determine how to split that 50% share among the instructors. Checks are processed after revenue and costs are reconciled, typically a couple of months after the Symposium.